How do you delegate work to others?

Delegating responsibilities

Having trouble delegating? Well, keep this in mind: your ability to do so can make the difference between success and failure in your work team. Learning to delegate is essential in our growth as professionals and allows us to boost our career towards higher-priority or more relevant projects. Therefore, we invite you to put this into practice now through some tips to delegate effectively.

The well-known phrase: “If you want the job to go well, do it yourself” is a thing of the past. New managers are clear that the solution is to delegate to their teams to get the best results.

Knowing your team well is a fundamental step to be able to delegate effectively. Since each person on your team will have different skills and abilities, it is important to be clear about which tasks or projects to assign to each of them.

Therefore, this is the first tip among the tips to delegate effectively. If you find it difficult to make decisions in this regard, I recommend selecting the best profile for each task through three questions:

What to delegate?

But delegating is not only about distributing tasks among team members. The leader must give feedback, set the guidelines and provide the information required to carry out the tasks assigned. … Once the task is done, the leader must recognize the work if it has been done properly.

Why is it delegated?

Sharing tasks is important to the success of any project, but in the business environment it is essential. Delegating roles and tasks keeps you from overloading yourself, makes the process more streamlined, and allows employees to grow and contribute more to the business.

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What is the delegation of functions?

The delegation of functions is a technique by virtue of which there is a transfer of competencies from one organ that is the holder of the respective functions to another. This other body will then exercise the functions under its responsibility and within the terms and conditions established by law.

Example of delegating functions in a company

Much has been written about the different profiles of great business leaders and the basic characteristics of business leadership. However, one of the essential parts of the job of every leader or team leader is often overlooked: the ability to delegate tasks effectively.

Learning to delegate tasks and develop people can even be a good strategy to strengthen leadership, as long as this process is carried out in an orderly and consistent manner. New technologies make this much easier.

The delegation of functions consists of assigning to employees a part of the tasks that traditionally correspond to the management of teams or departments. These assignments can be temporary or indefinite and can lighten the managers’ workload.

Delegating involves recognizing the professional value of the employees who are given new responsibilities and whose commitment to the company is thus recognized. This is why delegation can be a powerful stimulus for employees, as a way of encouraging internal promotion.

Why should activities be delegated?

Delegating allows you to have a better focus, gaining time to dedicate to projects that require your particular skills and authority, or higher level tasks, specific to your position. … Define the activities to delegate: those that are time-consuming or in which you are not an expert.

Why is it necessary to delegate some functions?

By delegating what you don’t need to do personally, you free up time that can be valuable for other tasks that require your expertise and energy. Delegating increases your ability to work strategically and leaves time for planning, thus improving organizational systems.

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What is delegation and why is it important?

The importance of delegating lies in the possibility of getting the best out of you and your team. … The process of delegating consists in the transmission of authority and capacity to perform certain tasks from the person in charge to his subordinates.

Activities to be delegated

The art of management (administration) is the ability to delegate work through other people and not only doing the work by oneself. The task of the manager is to be able to think, analyze information, organize, plan, make strategic decisions. Delegating is an absolutely necessary action, because the manager “should not obey the work, but rather the work should obey him”.

Top management often tends to delegate a minimum of authority, arguing that the competence of the staff is insufficient or because of a lack of reliability. Minimal delegation leads to overburdening the manager with current problems. As for the stereotype: “it is easier to do it yourself than to explain”, in fact, explaining to staff and monitoring implementation takes longer than independent execution of the task, but only at the initial stage. With the growing experience of delegating work, staff acquire the necessary skills and quickly reach the level where it is already easier for them to do it.

What is delegating authority in a company?

Delegation of authority is the process of transferring responsibility for a task to another employee. … The purpose of delegating authority is to ensure a productive and well-functioning workplace.

How to delegate leadership?

In order to delegate it is necessary to choose the right person, make sure he/she has the necessary resources and time, clarify expectations and deadlines, and monitor progress. Delegating brings us great benefits, as it allows us to invest our time in tasks in which we can contribute more value.

What should not be delegated?

What not to delegate:

Motivation of employees. Tasks of special importance (exclusive category). High-risk tasks. Unusual and exceptional cases.

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Delegating activities in a work team

At CEDEC we believe that knowing how to delegate is an essential quality of a good leadership, since it allows to take better advantage of the talent present in the company, increasing at the same time the commitment of the employees. That is why we share this article from Cepyme News where some recommendations are given to learn how to delegate work effectively.

The first thing to keep in mind is that delegating does not mean telling someone else what to do, but transferring part of the work -including decision-making- to another professional. This frees up time to better perform the tasks at hand, while at the same time taking advantage of the creativity and skills of each team member.

Probably the hardest part is knowing when (and how much) to delegate. While most leaders can assign tasks without a problem, they are less clear about when to relinquish some control over a project to an employee.

To determine this, you need to be clear about how much direction you need over the situation, and above all, you need to know the skills of each team member well enough to know how and when to use them to improve the end result.